HR Administrator

US-CA-Sherman Oaks
2 weeks ago(11/30/2017 1:26 PM)
ID
2017-4841
# of Openings
1
Category
Corporate - Other
Division
Corporate

Overview

About HomeBridge Financial Services

HomeBridge Financial Services, Inc. is one of the nation’s largest privately held, non-bank lenders. We specialize in facilitating and securing home mortgage financial solutions through our retail and wholesale channels. More information on HomeBridge can be found online at www.HomeBridgeInc.com.

 

Customer Service Commitment

Represents the company in a professional and enthusiastic manner: by providing an exceptional level of customer service, supporting the mission/vison statements, and adhering to our core values in all functions of their job responsibilities and interaction with referral partners, customers, and clients.

Responsibilities

Scope/Purpose of the Position

 

Key function is to administer and to act as the primary resource for Regional Coordinators and leaders in all administrative aspects of the on-boarding and off-boarding of associates. Assists the Director of Human Resources in all aspects of running an effective Human Resources Department.

 

  Key Responsibilities and Essential Functions

  • On-Boarding:
    • Requisition Management including performing a monthly audit of all open requisitions.
    • Requests and helps create job descriptions for all current and new job titles.
    • Places internal and external job postings.
    • Assists Hiring Mangers with Interview process by pre-screening and setting up interviews as requested.
    • Acts as the on-boarding administrator for designated regions.
    • Provides daily support to the Regional Coordinators and Leaders during the on-boarding process.
    • Conducts Background Checks: For all potential employees in their assigned region(s) on a daily basis. Creates a checklist for each background check. Manually enters employee information in the Data Access website to conduct general, criminal, and DMV background checks. Ensures background checks are completed within 72 hours.
    • Manages candidates through iCIMS to ensure all documentation is completed prior to the associates first day of employment and that payroll receives the data timely.
    • Creates agreements/offer letters. Utilizes approved templates to send offer letters and sales agreements via Docusign. Ensures consistent and approved language is included in the offer letters.
    • Audits CAVIRS/EPLI/LDP on a semi-annual basis
    • Off-Boarding:Provides daily support to the Regional Coordinators and Leaders during the off-boarding process.
    • Creates and processes termination and resignation requests.
    • Creates termination and severance letters at the request of the Director of HR.
    • Produces equipment return letters upon the request of the Director of HR and IT.
  • Employee Changes:
    • Provides daily support to the Regional Coordinators and Leaders during the employee change process.
    • Creates and processes employee change requests including but not limited to: Name, location, department, salary, promotions, demotions, and Manager changes.
    • Creates change agreements/offer letters. Utilizes approved templates to send offer letters and sales agreements via Docusign. Ensures consistent and approved language is included in the offer letters.
    • Assists the SVP of HR and the Director of HR with any special projects or tasks as required.
    • Serves as resource for employees on company policies, programs, procedures and benefits.
  • New Hire Training:
    • Attends scheduled new hire training sessions to discuss the Human Resources and payroll policies with new hires and answer any questions they may have. Also works with Training Department to reconcile the completion of new hire training classes on a monthly basis.
    • Acts as a backup to other members of the Human Resources, and handling their primary responsibilities when they are out of the office or when volume is high.

Work Experience and Knowledge, Skills and Abilities

  • Excellent level of oral and written communication skills. Ability to communicate across a variety of audiences.
  • Excellent organizational skills, data analytic skills and attention to detail.
  • Excellent customer service skills.
  • Excellent level of computer skills and the ability to function in a windows environment utilizing Outlook, Word and Excel.
  • Ability to allocate time efficiently; handle multiple demands and competing priorities.
  • Ability to problem solve, analyze and challenge conventional thought processes and use experience and/or intuition to create pragmatic solutions.
  • Ability to thrive under production pressure and deadlines.
  • Ability to work overtime as required by the department manager based on the work requirements.
  • Must demonstrate a flexible mindset by adapting to and helping drive change.
  • Reports to work on a daily and timely basis.

Minimum Qualifications

  • Bachelor’s Degree or equivalent training and/or work experience in a related role.
  • Minimum of two (2) years Human Resources experience.
  • iCIMS and ADP Workforce Now experience preferred.

 

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